Run your employment agency
without the paperwork chaos
HelperLinked is the all-in-one platform for Hong Kong employment agencies to manage helper placements, employer relationships, case documents, compliance, and revenue — all in one secure, multi-tenant workspace.
Everything your agency needs, nothing it doesn't
Built specifically for HK employment agencies placing foreign domestic helpers. Every feature maps to a real workflow your team already does.
Case Management
Track every placement from initial inquiry to contract approval. Assign agents, set deadlines, and monitor status at a glance.
Employer & Helper Profiles
Maintain full profiles for employers (clients) and helpers — personal details, documents, employment history, language skills, and preferences.
Document Checklist
Ensure every required document is collected. Visual checklists per case with upload support for passports, contracts, and permits.
Contract & Submission Tracking
Know exactly where each application stands with the Labour Department or immigration authority. Never miss a submission deadline.
Revenue & Sales Dashboard
View monthly income, outstanding invoices, and sales pipeline. Understand which staff drive the most placements.
Contract Renewals & Terminations
Handle mid-contract terminations, replacements, and renewals with structured workflows that keep your team on the same page.
Compliance & PDPO Ready
Built-in audit logs, field-level encryption for PII, DSAR request handling, data retention policies, and breach reporting.
Upcoming Deadline Alerts
Automatic reminders for visa renewals, submission cutoffs, and contract expiry so nothing falls through the cracks.
Works Anywhere
Progressive Web App — full functionality on desktop, tablet, or phone. Offline mode queues actions until connectivity is restored.
Up and running in minutes
Register your agency
Create a free workspace in under two minutes.
Invite your staff
Add agents, admins, and viewers with granular role permissions.
Start managing cases
Onboard your clients and helpers and track every placement end-to-end.
Built for compliance from day one
Processing personal data of helpers and employers means you have legal obligations under Hong Kong’s Personal Data (Privacy) Ordinance (PDPO). HelperLinked has these protections built in — not bolted on.
- AES-256 field-level encryption for HKID, passport numbers, and email addresses
- Immutable audit log for every create, update, and delete action
- Data Subject Access Request (DSAR) workflow
- Configurable automatic data retention and anonymisation
- Breach incident reporting
Ready to get started?
Set up your agency workspace in minutes. No credit card required for the free plan.
Get Started for Free